Bent Tree Property Owners’ Association
Board of Directors’ Meeting Minutes
February 17, 2015
Monument Sanitation District Office, 130 2nd
St., Monument, CO
The meeting was called to
order by Board President, Greg Davis, at 6:31 PM.
Board members present: Greg Davis,
Matt Dunston, and Chuck Loeffler.
Board members, Patrick
Quinlan and Deb Guillan were absent. A
motion was made to excuse both absences and was approved by all members
present.
Approval of the Agenda: Matt Dunston made a motion to approve the
agenda as written. The motion was
seconded by Chuck Loeffler, and approved unanimously.
ACC Report: Matt Dunston stated that there was no new ACC
activity or business to report.
Committee Reports:
Beautification, Trails & Roads: No report.
Communications: Marla Vincent has updated the
Bent Tree Directory, and the updated version will be posted soon.
Covenant Compliance: No report
from the CCC. Chuck Loeffler brought up
a couple of ongoing covenant violations which had been previously reported, but
persist. CCC take appropriate steps to
address these issues. It was also requested
that the CCC provide monthly reports on compliance surveys and covenant
violations.
Engineering and Water Augmentation: Chuck
Loeffler, who is serving as interim head of the Water Committee, reported that
he met with Renae Pollock and Marla Vincent to discuss duties and assignments
for the upcoming water year. Renae
Pollock will continue to maintain the date and spreadsheets and prepare the
year-end report to the State. Marla
Vincent, with Renae’s assistance, will handle the annual mailing of water use
report cards to homeowners. It was
recommended to the Board, and approved, that the mailing be sent out in May,
vs. April. Chuck Loeffler will continue
his effort to recruit a qualified volunteer to take over the job on the Water
Committee that was formerly held by Bob Hostetler. Chuck presented a list of Water Committee
duties and tasks, showing which committee members will work on which tasks.
Forest Management: No report or
discussion.
Neighborhood Watch: No report or discussion.
Record Keeping: No report or discussion.
Welcoming: Chuck Loeffler reported that no properties
changed ownership in the past month, and all welcoming activity is up to
date. There are currently six homes and
one unbuilt lot for sale in Bent Tree.
Annual Budget Meeting: Greg explained that, since the notification
to owners did not go out within the required timeframe, the annual budget
meeting will be postponed until March 5th. It will be held at the Woodmoor Barn on
Woodmoor Drive. Greg will send
notification of the change out to all homeowners this week. Deb Guillan will make arrangements for
refreshments at the meeting.
Board meeting minutes: Minutes of
the January board meeting were not available, and will be reviewed at the March
board meeting.
Treasurer’s Report: Matt Dunston presented the treasurer’s report. Expenditures from 1/20/15 to 2/17/15 totaled
$12,489.74. Most of the annual dues from
property owners have been paid and deposited.
As of Feb. 17th, there are 13 property owners who have not
paid their dues.
The following bills and
claims for reimbursement were reviewed and unanimously approved by board
members present: $56.31 to Greg Davis
for 2-year renewal of internet domain name, and $435 payment to Marla Vincent
for clerical/administrative services.
2015 Budget: The proposed 2015 BTPOA budget, to be
presented to the membership at the annual budget meeting, was reviewed. Slight revisions were made, and Matt Dunston
moved to approve the draft budget. Greg
Davis seconded the motion, and it was unanimously approved.
The meeting was adjourned by
president, Greg Davis, at 7:15 PM.
Minutes prepared by Chuck Loeffler/In absence of
Secretary Deb Guillan
Corrected and Approved By Board Members on March 17,
2015