Bent Tree Property Owners’
Association
Board of Directors’ Meeting Minutes
DATE OF MEETING October 21st
Monument Sanitation District
Office,
Meeting
called to order by Greg Davis at 6:37 pm
Board members: Greg
Davis-President, Patrick Quinlan-Vice President, Matt Dunston-Treasurer, Chuck
Loeffler-Director, Deb Guillan-Secretary.
Other attendees: Mark Weidner CCC
Chair, Forestry Chair
Approval
of the agenda-Matt made the
motion to accept the Agenda. Seconded by
Deb. Unanimous Approval.
ACC
Report-Matt Dunston reported
ACC approved Lot 196 for the well placement.
Approved two other Applications for a parking enclosure and screened
area. Ron Restanio, Brandon Ware and
Matt Dunston make up the ACC Committee.
Matt is the Chair.
Committee Reports, if any
Beautification, Trails & Roads: Deb Guillan, reported the work day went well,
lower trail and upper were repaired.
Communications-No Report
Covenant
Compliance: Mark Weidner indicates and Oct. tour is
forthcoming.
Engineering
& Water Augmentation:
Water Reports in progress. Bob has all
meter cards.
Forest
Management-No Report
Neighborhood
Watch: Patrick made a
report.
Record
Keeping-No Report.
Welcoming: Chuck, Chairman, met with two new neighbors,
4 new homeowners were given bird houses and one home is under contract. Deanne McCullough has indicated she would
like to be on the welcoming committee.
A motion was made to have Deanne McCullough join
the welcoming committee. Seconded by
Patrick Quinlan. Unanimous Approval.
Parking
Variance Hearing for Lot 137-Discussion of ACC
meeting with the renters & the home’s owner. Fencing was established behind the garage to
accommodate one vehicle. It was not
determined if the garage could accept any more vehicles. Chuck made the motion to table the variance
hearing until adequate notice of the hearing board was given. Matt seconded the motion. Unanimous Approval.
Well
Easement Discussion, Lot 196-Discussion
about the most recent agreement and the hope, with minor wording changes, the
board would agree to sign the agreement.
Matt made a motion to approve this agreement. Patrick Quinlan seconded the motion. Three votes for, one against, 1 recuse vote. The motion carries.
Administrative
Assistant-Prospective
candidates will be at the November Meeting.
Entry
Monuments Status: Matt indicates the work may not be started
until spring of 2015. Time & weather
related delays.
Approval
of September’s Board Meeting Minutes. Motion to Approve was made by Patrick. Seconded by Matt. Unanimous Approval.
Treasurer
Report-Annual dues
notices will go out late November-early
December.
Review Reimbursements-Renee Pollock
$35.44 Copying expense
Bob
Hostetler $502.00 Mailing Expenses
Greg
Davis $110.26 Printing Supplies
Chuck
Loeffler $37.02 for postage
Deb
Guillan $128.30 for September
Homeowners Snacks & voting supplies
Patrick made the motion to pay all of the
bills. Seconded by Chuck. Unanimous Approval
Future Meetings: Nov. 18th, Dec.
16th, Jan. 20th, Feb. 17th, Mar. 17th,
April 21st
Budget meeting-Feb. 19th Location?
Adjournment-Motion to adjourn
made by Matt. Seconded by Chuck Unanimous Approval.
Minutes submitted
by Deb Guillan Date: Nov. 18, 2014
Minutes approved by
Board of Directors with changes. Date:November
18, 2014