Bent Tree Property Owners’ Association
Board of Directors’ Meeting Minutes-BTPOA Minutes
DATE OF MEETING August 19, 2014
Monument Sanitation District Office, 130 2nd
St., Monument
Meeting
called to order by Greg 6:35 pm
Board members: Greg Davis,
Patrick Quinlan, Matt Dunston, Chuck Loeffler, Deb Guillan Quorum Met
Other attendees: Bob
Hostetler
Approval
of the agenda-Motion made by
Matt to accept agenda. Seconded by Chuck.
Unanimous approval.
Resident remarks-Bob Hostetler gave
a report of recent water augmentation activities. Some usage cards still outstanding. Bob also discussed a need to check the
drainage ditches around the community wells for debris or silt that might deter
the water flow. Board may need to draft
a delinquent letter imposing a fine if cards aren’t returned in a timely
manner.
Water reports need
to be completed by Oct. The water year
is from October-November.
A motion made by
Chuck to draft a rule with time lines to address water usage violations;
including non-returned water usage cards.
Seconded by Patrick. Unanimous
Approval.
Excuse
absences, if any –None
Monument Repair/Upgrade Report-Matt reported he has confirmed Brian Sible will be doing the Monument upgrade starting in late September, as able. A written bid was requested.
Committee Reports-
ACC
Report-: Matt reported one new build on Charter
Pines, remodeling approval requests for painting roofs, landscaping, garden
shed & one screened enclosure.
Beautification, Trails & Roads: Deb
indicated walking trail has had
some minor damage with recent rains.
Communications, Directory & Web Site: No New
Covenant
Compliance: No New
Engineering
& Water Augmentation: Report given during resident remarks.
Forest
Management/Wildfire Mitigation: No new.
Neighborhood
Watch: No Report
Welcoming: Chuck reported two welcoming packets out to
new home owners. Eleven homes on the
market. Three recently sold.
Record
Keeping Study Group: Deb is
looking for help on this committee.
Administrator
Assistant Replacement: Replacements
will be explored and names presented at the September board Meeting. Matt will call a previous applicant.
A motion to pursue previous applicant was
made by Chuck and Seconded by Matt.
Unanimous approval.
Pursue other applicants & possibilities
if needed.
Approval
of July Board Meeting Minutes: A motion was made by Greg and Seconded by
Chuck to accept the July 15th Board Meeting Minutes. Unanimous approval.
Treasurer’s Report-
Motion to pay for
the $75.00 deposit for the Woodmoor Improvement
Association Room rental. Made by Deb,
seconded by Patrick. Unanimous approval
Motion to write a
$500.00 Damage deposit Check, for the WIA Room.
Made by Chuck Seconded by Matt. Unanimous approval.
Insurance: Discussion of the two policies being aligned
at the same due date. Thought to be a
good
Idea. General Liability Policy & Directors
& Officers Policy.
Future Meeting Schedule: September 17th, WIA building,
Regular Board Meeting (3rd Tuesday, 6:30 P.M., Monument Sanitation
District): Sept. 16th, Oct.
21st, Nov. 18th & Dec. 16th, Jan. 20th,
Feb. 16th.
Action Items:
Greg-Mass Email
didn’t produce any volunteers, Greg will encourage Homeowners to participate at
upcoming meeting, will draft agenda for homeowner’s meeting, encourages emails
from each committee chair or attendance at board meetings.
Matt-Matt will get
the mail key from Mark Weidner, pursue a bid from Brian Sible
& pay invoices.
Deb-Will look up
new homeowner names for Chuck and Email July Board Meeting Minutes for posting.
Adjournment- A motion was made
to adjourn, made by Patrick. Seconded by
Greg. Unanimous Approval.
Minutes Submitted
by Deb Guillan
September
9, 2014
Approved by the
Board of Directors September 9, 2014 ,