Bent
Tree Property Owners’ Association
Board
of Directors’ Meeting Minutes
DATE
OF MEETING May 20, 2014
Monument Sanitation District Office, 130 2nd
St., Monument
Meeting called to order by Greg Davis at 6:30 pm
Board members: Greg Davis, Patrick
Quinlan, Chuck Loeffler, Deb Guillan
Other attendees: John Heiser, Gladys
Approval of the agenda Motion made
by Patrick. Second by Matt. Unanimous Approval
1)
Comment by Deb to an email
concerning State Senate Bill .
2)
Excuse absences, Note: Chuck Loeffler will
be absent for the March 18th Board Meeting.
3)
Review/approve Dec. 12,2013 ,
January 21, 2014 board meeting minutes.
Names corrected in both. Motion
to accept January 21, 2014 Board Meeting minutes, after correction, made by
Patrick . Second by Matt. Unanimous
approval.
December minutes
to be completed by including resident’s comments & boards responses.
Annual Budget Meeting Minute Draft
approved, after correction “Chuck elected by Acclamation.” To be presented for approval at the September
17, Annual Homeowners Meeting.
Motion made by Patrick. Second by Matt. Unanimous approval of the draft.
4)
ACC Report-Matt Dunston
5)
Real Estate Signs-Patrick Quinlan
presented his concerns on the number of signs, size and advertising added to
the top of one sign. The CCC committee
will communicate with homeowners if their Real Estate Signs are not within the
Bent Tree Rules & Regulations specifically 4.8.1.
6)
Committee
Reports, if any
a) Beautification, Trails & Roads: BOD Liaison Deb, spoke on Leslie’s
behalf.
b)
Communications,
Directory & Web Site: Greg
communicated the process for his taking this on. He & his Son to work
together.
c)
Covenant
Compliance: The tour has been cancelled
for Friday. Will be rescheduled.
d)
Engineering
and Water Augmentation: -Chuck will be the liaison for this committee, as Greg
is the President, & Web Manager.
Chuck & Chairman Bob have met to discuss the details.
Forest
Management/Wildfire Mitigation:
BOD Chuck new Liaison & Gregg spoke of the need to get postcards out
to the homeowners ASAP. Will communicate with Mark Weidner, Chair.
e) Neighborhood
Watch: BOD Liaison Patrick– Spoke about a
recent burglary. Also the sighting of
two suspicious people coming to Bent Tree Homeowner doors. Bent Tree Email will broadcast the need to be
vigilant and watchful of what is going on in the neighborhood.
f)
Record Keeping Study Group:
BOD Liaison Deb Guillan, no Chair at this time. Traci Silverberg will be comparing what we
need to do to complete the CCIOA Record Keeping Standards.
a) Welcoming: BOD Liaison Chuck Loeffler & Chair, reported he has sent out packets to
two new Homeowners.
7)
Treasurer’s
Report-Matt Dunston, Acting Treasurer.
The
Treasurers report was presented by John Heiser.
Accountant Jackie Spegele/Numeric Strategies
LLC noted as Accountant for Bent Tree POA.
a) 4 past due Assessments. Past default letters will be given to
Matt. These letters will be sent with
the State Requirement of HOA’s to offer a payment plan. Traci Silverberg sending the letters &
picking up the mail from the BTPOA mail box.
Matt gave the post office key to Traci.
c) A motion
was made by Greg Davis to have Traci Silverberg
send the default letters for unpaid assessments. Matt mad the second. Unanimous approval.
d) A motion was made to Pay
Traci Silverberg Invoice , by Matt Dunston.
Patrick Quinlan made the second.
Unanimous approval.
A
motion was made by Matt Dunston for Traci to scan in the receipts for BTPOA Expenses.
Patrick made the second.
d) A motion was made
to repay Patrick Quinlan for the refreshment costs for the Annual Budget
Meeting. Made by Matt Dunston. Patrick made the second. Unanimous approval
.
A motion was made, by Matt Dunston to reimburse Chuck Loeffler
for the welcoming Committee expenses.
Patrick made the second. Unanimous
approval.
8)
a)
2014
Financial Report -
b)
Status of 2012/2013/2014 assessment
payments
c)
Review/approve
Traci Silverberg invoice
d) No
Attorney Bills
e) No
Further Bills
9)
Future
Meeting Schedule:
a)
Annual Meeting:
September 17, 2014, WIA Barn
b)
Regular board meetings (3rd TUESDAY,
6:30 pm, Monument Sanitation District):
c)
Next Board Meeting March 18, 2014
10) Any other business
11) Summary of action items
12) Adjournment
Minutes
submitted by Deborah Guillan
Date: March 2014
Minutes
approved by Board of Directors Date: May 17, 2014