Minutes

Bent Tree Property Owner’s Association

Special Board Meeting-Oct. 22, 2013

Meeting called to order at 6:04 p.m. at The Monument Sanitation District Office.

Attendees:  

Board: John Heiser, President; Matt Dunston, Director; Patrick Quinlan, Vice President; Greg Davis, Director; Deb Guillan, Secretary;  Administrator: Traci Silverberg, Independent Contractor; Covenant Compliance Committee (CCC) Co-Chairs Jane King and Jim Maser; Water Augmentation and Engineering Committee Chair Bob Hostetler; Property Owners Chuck Loeffler, Penny Gibson, Mark Weidner, Paul Huberty, Bill Smith and Jim Rios.

Quorum: All board members present.

Motion: Accept the agenda made by Patrick Quinlan.  Seconded by Greg Davis. Unanimous approval.

Motion: Accept the October 8, 2013 Board Meeting Minutes prepared by Deb Guillan. Made by Patrick Quinlan. Seconded by Greg Davis.  Unanimous approval. 

Motion: Accept Annual Home Owners Meeting Minutes of September 19, 2013 prepared by Patrick Quinlan.  Made by Matt Dunston, seconded by Greg Davis, Unanimous approval. 

Motion: Go into executive session to discuss CCC appointments.  Patrick moved to go into Executive Session. Greg Davis seconded.  During the discussion of the motion, CCC candidates expressed their preference to hold interviews in open session.

Amended Motion: Postpone Executive Session to later in the meeting. Motion by Patrick Quinlan.  Seconded by Deb Guillan.  Unanimous approval.

CCC Interviews: Jane King, Jim Rios, Bill Smith, Jim Maser, and Mark Weidner expressed interest in serving on the CCC. Duane Fitch had notified the board that he was not able to be present but would like to be considered for the CCC.

Motion: Go into Executive Session to discuss CCC appointments per CRS 38-33.3-308 (4) (a).  Made by Deb Guillan. Seconded by Greg Davis.  Unanimous approval.

Executive Session

Motion: Come out of Executive Session made by Matt Dunston.  Seconded by Patrick Quinlan. Unanimous approval.

Motion: Appointment of Jim Rios, Bill Smith, and Mark Weidner as CCC members with Mark Weidner as Chair. Motion made by Matt Dunston.  Seconded by Greg Davis. Four in favor.  John Heiser abstained.

Motion: Elect Deb Guillan BTPOA Secretary.  Made by Matt Dunston, Seconded by Patrick Quinlan.  Unanimous approval.

Committee Reports

Welcoming Committee: Motion: Appoint Chuck Loeffler as Welcoming Committee Chair. Made by Matt Dunston. Seconded by Greg Davis.  Unanimous approval.

Water Augmentation: Robert Hostetler and Greg Davis summarized the recent Great Divide Water Company Annual Meeting. 

CCC: General discussion of potential changes to the BTPOA Rules and Regulations; Rules, Variances, Enforcement, Hardships, Covenants and Wording.

Motion: Approve up to 35 hours during October for Traci Silverberg, BTPOA Administrator.  Made by Matt Dunston.  Seconded by Greg Davis.  Unanimous approval.

Motion: Go into Executive Session to discuss written communication Legal Counsel per CRS 38-33.3-308 (4) (f) regarding vehicle parking covenant enforcement. Made by Patrick Quinlan.  Seconded by Matt Dunston.  Unanimous approval.

Motion: Come out of Executive Session. Made by Patrick Quinlan. Seconded by Matt Dunston.  Unanimous approval.

Future Meetings Schedule: Annual Budget Meeting is scheduled for Feb 13, 2014 at the YMCA. Regular Board Meetings are scheduled for November 12th and December 10th at the Monument Sanitation District Conference Room.

Adjournment at 9:54 p.m.

Minutes prepard by Deb Guillan, Secretary, October 29, 2013.

Revised by John Heiser, President, November 12, 2013.

Approved by the Board November 12, 2013