Property Owners’ Association

Board of Directors’ Meeting Minutes

July 12, 2010

Monument Sanitation District Office, 130 2^nd St., Monument

Meeting commenced at 7:01PM.  John Heiser, Duane Fitch and Mike Mastrodonato present.

1)        Approval of the agenda

John Heiser moved to approve the agenda.  Duane Fitch seconded.  All approved.

2)        Excuse absences, if any

K. Wayne Claybaugh.  Duane Fitch moved to excuse his absence.  John Heiser seconded.  All approved.

3)        Review/approve April 12, 2010 and June 14, 2010 board meeting minutes, if available

Reviewed June 14, 2010 minutes.  Duane Fitch moved to approve.  Mike Mastrodonato seconded.  All approved.

4)        Review/approve hearing summary letters (1)

One hearing summary letter was reviewed and approved.  Duane Fitch moved to approve.  Mike Mastrodonato seconded. All approved.

5)        Hearings (1) and plans for hearings

One hearing was accomplished.

6)        ACC Report, if any

Mark Wester and Ron Restanio gave the report.

7)        Committee Reports, if any

a)      Beautification, Trails & Roads:  BOD Liaison – Duane Fitch 

Mowing complete.

b)      Communications, Directory & Web Site:  BOD Liaison - David Nix – Steve Fuhrmann, Chair

No report.

c)      Covenant Compliance:  Liaison - Duane Fitch – Bill Owens, Chair

No report.

d)      Engineering & Water Augmentation:  BOD Liaison – John Heiser – Jerry Lopez, Chair

Water compliance summary reviewed.

e)      Forest Management:  BOD Liaison – David Nix - Larry Stevens, Chair

No report.

f)       Neighborhood Watch & Welcoming:  BOD Liaison – Duane Fitch – K. Wayne Claybaugh, Chair

No report.

8)        Treasurer’s Report

a)      Review/Approve Red Oak Associates’ bill

Mike Mastrodonato moved to approve.  John Heiser seconded.  All approved.

b)      Assessment payment status

No change.  Six unpaid.

c)      Balance Sheet/2010 Budget

Reviewed the current balance sheet.  BTPOA has a surplus versus the budget at this time.

9)        Board Vacancy Status

Discussed and believe there are candidates that will run for election at annual meeting.

10)    Status of updates to the Rules and Regulations

a)      Compliance with state law changes

John Heiser is working on review and compliance.

b)      Proposed combination of Beautification, Trails & Roads Committee with Forestry Committee to form Environmental Committee

Discussed and believe there is no benefit to the BTPOA to move this concept forward at this time.

c)      Proposed combination of Communications, Directory & Web Site Committee with Neighborhood Watch & Welcoming Committee to form Communications Committee

Discussed and believe there is no benefit to the BTPOA to move this concept forward at this time.

11)    Preparations for Annual Meeting

12)    Future Meeting Schedule:
Annual meeting: Sep. 16

John Heiser moved to reserve the YMCA for $90 for the annual meeting.  Duane Fitch seconded.  All approved.
Board meetings: August 9, September 13, September 16

13)    Any other business - Resident remarks, if any, on topics not on the agenda

14)    Summary of action items

Mike Mastrodonato to review existing proxy for compliance prior to annual meeting

Mike Mastrodonato moved to purchase new signs up to a cost of $200 for the annual meeting reflecting change of location to YMCA.  Duane Fitch seconded.  All approved.

15)    Adjournment

Duane Fitch moved to adjourn at 9:35PM.  John Heiser seconded.  All approved.

Submitted by Mike Mastrodonato, October 1, 2010. Approved by the board October 11, 2010.