Bent Tree Property Owners’ Association

Board of Directors’ Meeting DRAFT Agenda

TUESDAY, June 20, 2017

Monument Sanitation District Office, 130 2nd St., Monument




Members Present: Greg Davis, Mark Weidner, Matt Dunston, Paul Baker, Chris Mettes.

Meeting commenced at 6:42pm.



1)         Approval of the agenda

Motion to approve agenda by Paul, seconded by Mark, unanimously approved.

2)         Excuse absences, if any

All board members present.

3)         Resident remarks, if any, on topics not on the agenda

Eric Hammersby addressed the board asking permission to hold an “All Bent Tree” neighborhood party, tentatively on August 5th from 5pm until 8pm, on the Embassy Court cul-de-sac.  He has already discussed limiting street access at that time with the residents of Embassy Court and has their approval.  The board had no objection, and in fact has no jurisdiction in such matters.  Eric will arrange to use the BTPOA email list to announce the party to all BTPOA residents.

4)         ACC Report

Matt discussed activities including new garages, decks, and sheds.

5)         Committee Reports, if any

a)      Beautification, Trails & Roads:  Paul Baker, Chair

Paul reported that the Scottswood Entrance renovation has been completed.  He also discussed payments for mowing.

b)      Communications, Directory & Web Site:  Greg Davis, Chair

No report.

c)       Covenant Compliance:  Mark Weidner, Chair

Mark and Matt reported on recent activities.

d)      Engineering & Water Augmentation:  Matt Dunston, Chair

Matt reported that the yellow water usage cards are to be mailed out soon.

e)       Forest Management:  Mark Weidner, Chair

Mark reported that he continues to contact residents identified in the forest inspection report as having problem trees.  All contacts will be completed by the end of summer.

f)        Neighborhood Watch: BOD Liaison Paul Baker – Herb Wetzel, Chair

No report.

g)      Welcoming:  BOD Liaison Greg Davis – Chuck Loeffler, Chair

Read Chuck’s email report of monthly activities.

6)         Review/approve prior board meeting minutes, if available

Motion to approve minutes from May board meeting by Mark, seconded by Paul, unanimously approved.







7)         Treasurer’s Report

a)      Current Financial Report

Matt distributed the financial update to the board for review.

b)      Review/approve reimbursements and other bills, if any

There was a question about the $141 charge by Hartford Insurance and it was removed from the invoice list.  A charge of $2,925 for mowing and monument renovation by the grounds keeping company was added.  Motion to approve amended financial update and pay outstanding bills by Mark, seconded by Greg, unanimously approved.

8)         Future Meeting Schedule:

a)      Regular board meetings (3rd TUESDAY, 6:30 pm, Monument Sanitation District): July 18th, August 15th, September 12th (September meeting advanced one week because of Annual BTPOA Meeting on September 14th.)

9)         Any other business


10)     Adjournment

Meeting was adjourned at 7:46pm by Greg.



Minutes prepared by Chris Mettes June 24, 2017.