Bent Tree Property Owners’ Association

Board of Directors’ Meeting DRAFT Agenda

TUESDAY, May 16, 2017

Monument Sanitation District Office, 130 2nd St., Monument




Members Present: Mark Weidner, Paul Baker, Matt Dunston, Chris Mettes.

Meeting commenced at 6:36pm.


1)         Approval of the agenda

Motion to approve the agenda by Dave, seconded by Matt, unanimously approved.

2)         Excuse absences, if any

Greg Davis was absent with prior notice.

3)         Resident remarks, if any, on topics not on the agenda

No guest remarks.

4)         ACC Report

Matt reported on multiple requests including concrete driveway, garage  planning, and progress of new home being built.

5)         Committee Reports, if any

a)      Beautification, Trails & Roads:  Paul Baker, Chair

Paul reported that the Scottswood and Hwy 105 monument revision is moving forward.  Boundry stones along Scottswood will be 14-16 inches high.

b)      Communications, Directory & Web Site:  Greg Davis, Chair

No report.

c)       Covenant Compliance:  Mark Weidner, Chair

Mark reported that he continues to contact owners about common minor infractions.  The owner of a boat and trailer in plain view has agreed to move it soon.  General discussion via email concerning overnight parking was reviewed and discussed.

d)      Engineering & Water Augmentation:  Matt Dunston, Chair

No report.

e)       Forest Management:  Mark Weidner, Chair

Mark reported that the annual forest inspection report was completed and that contact with owners was progressing.  All affected trees need to be removed.

f)        Neighborhood Watch: BOD Liaison Paul Baker – Herb Wetzel, Chair

Herb was present and gave a report.  Crime in the Monument area is minimal, but vigilance needs to be maintained, especially concerning leaving keys in cars.  Herb attended the FireWise event.  An all owner email will be sent out reviewing the FireWise comments and highlighting the advisability of abatement and lower limb trimming.

g)      Welcoming:  BOD Liaison Greg Davis – Chuck Loeffler, Chair

Read Chuck’s email report of monthly activities.

6)         Review/approve prior board meeting minutes, if available

Motion to approve minutes from April board meeting by Matt, seconded by Paul, unanimously approved.



7)         Treasurer’s Report

a)      Current Financial Report

Financial update distributed by Matt and reviewed by Board.

b)      Review/approve reimbursements and other bills, if any

Motion to approve financial update and pay outstanding bills by Matt, seconded by Paul, unanimously approved.

Motion to sign and pay for insurance policies by Matt, seconded by Paul, unanimously approved.

8)         Future Meeting Schedule:

a)      Regular board meetings (3rd TUESDAY, 6:30 pm, Monument Sanitation District):  June 20th, July 18th, August 15th, September 12th (September meeting advanced one week because of Annual BTPOA Meeting on September 14th).

9)         Any other business


10)     Adjournment

Meeting was adjourned at 8:06 by Mark.




Minutes prepared by Chris Mettes May 17, 2017.