Bent Tree Property Owners’ Association
Board of Directors’ Meeting DRAFT Agenda
TUESDAY, April 18, 2017
Monument Sanitation District Office, 130 2nd St., Monument
Members Present: Greg Davis, Matt Dunston, Mark Weidner, Paul Baker, Chris Mettes.
Meeting commenced at 6:30 p.m.
1) Approval of the agenda
Motion to approve the agenda by Paul, seconded by Mark, unanimously approved.
2) Excuse absences, if any
All board members present.
3) Resident remarks, if any, on topics not on the agenda
No guest remarks.
4) ACC Report
Few requests through the winter. Currently a few requests for fencing and prefab sheds.
5) Committee Reports, if any
a) Beautification, Trails & Roads: Paul Baker, Chair
Paul did Spring cleanup work on all entry monuments. He is working with contractors to price work at the Scottswood entry monument.
b) Communications, Directory & Web Site: Greg Davis, Chair
Greg renewed website domain names.
c) Covenant Compliance: Mark Weidner, Chair
Quiet month for compliance.
d) Engineering & Water Augmentation: Matt Dunston, Chair
e) Forest Management: Mark Weidner, Chair
Annual tree inspection currently being done. Need to send out email announcement of pending inspection next year. Plan to send out email announcement concerning the inspection after report comes in next month. Will add fire mitigation comments.
f) Neighborhood Watch: BOD Liaison Paul Baker – Herb Wetzel, Chair
g) Welcoming: BOD Liaison Greg Davis – Chuck Loeffler, Chair
Read Chuck’s email report of monthly activities.
6) Review/approve prior board meeting minutes, if available
Motion to approve minutes from February board meeting by Paul, seconded by Matt, unanimously approved. March meeting was cancelled.
7) Discuss Scottswood Entry Monument plans
Board visited site before meeting. Paul will work on pricing to
1) Move rock border in to reduce size of landscaping area to match other monuments.
2) Till and seed exposed area or cover with sod.
3) Place large boulders along Scottswood to discourage parking.
8) Treasurer’s Report
a) Current Financial Report
Financial update distributed by Matt and reviewed by board.
b) Review/approve reimbursements and other bills, if any
Motion to approve financial update and pay outstanding bills by Mark, seconded by Matt, unanimously approved.
c) Review/approve donation to Friends of the Black Forest for Dawson water issues
Discussion of donation to Friends of Black Forest Preservation Plan was to take place at annual BTPOA budget meeting in February, but no one showed up due to poor weather. Motion to approve a donation of $2,000 to FOBFPP to protect our water rights by Matt, seconded by Mark, unanimously approved.
d) Discuss annual tax return
Greg will look into the increased cost of tax return preparation.
9) Future Meeting Schedule:
a) Regular board meetings (3rd TUESDAY, 6:30 pm, Monument Sanitation District): May 16th, June 20th, July 18th
10) Any other business
11) Summary of action items
Meeting was adjourned at 7:35 by Greg.
Minutes prepared by Chris Mettes April 19, 2017.