Bent Tree Property Owners’ Association

Board of Directors’ Meeting DRAFT Agenda

TUESDAY, February 21, 2017

Monument Sanitation District Office, 130 2nd St., Monument


Members Present: Greg Davis, Matt Dunston, Paul Baker, Chris Mettes

Meeting commenced at 6:32 p.m.


1)         Approval of the agenda

Motion to approve the agenda by Matt, seconded by Paul, unanimously approved.

2)         Excuse absences, if any

Mark Weidner notified board of planned absence and was excused.

3)         Resident remarks, if any, on topics not on the agenda

No guests or remarks.

4)         ACC Report

No comments.

5)         Finalize recommended budget for 2017 and discuss Annual Budget Meeting on 2/23/17

No changes to agenda or budget recommended.  Greg and Matt will pick up refreshments.

6)         Committee Reports, if any

a)      Beautification, Trails & Roads:  Paul Baker, Chair

Paul handed out a listing of all the entrance monuments along with work and improvements needed over the next year.

b)      Communications, Directory & Web Site:  Greg Davis, Chair

Greg will renew all three domain names (, btpoa,net, btpoa,org).

c)       Covenant Compliance:  Mark Weidner, Chair

No comments.

d)      Engineering & Water Augmentation:  Matt Dunston, Chair

General discussion of water rights in Monument area.  Planned donation to FOBFPP to be discussed at Annual Budget Meeting on Feb 23rd.  Discussion of retaining a lawyer to revise water augmentation plan with various benefits to BTPOA.

e)       Forest Management:  Mark Weidner, Chair

Proposed fee for 2017 inspection is $2,000.

f)        Neighborhood Watch: BOD Liaison Paul Baker – Herb Wetzel, Chair

No comments.

g)      Welcoming:  BOD Liaison Greg Davis – Chuck Loeffler, Chair

Contact of new resident continues.

7)         Review/approve prior board meeting minutes, if available

Motion to approve minutes from January board meeting by Greg, seconded by Matt, unanimously approved.

8)         Treasurer’s Report

a)      Current Financial Report

Financial update distributed by Matt and reviewed by board.

b)      Review/approve reimbursements and other bills, if any

Motion to approve financial update and pay outstanding bills by Greg, seconded by Matt, unanimously approved.

9)         Future Meeting Schedule:

a)      Regular board meetings (3rd TUESDAY, 6:30 pm, Monument Sanitation District): Mar 20th, April 17th, May 15th, June 19th

Note date changes:  Board meetings Mar 21st, Apr 18th, May 16th, Jun 20th.

b)      Annual Budget meeting – Thursday, February 23, 2017 at the Woodmoor Barn.

Planned as scheduled.

10)     Any other business


11)     Summary of action items

None needed.

12)     Adjournment

Meeting was adjourned at 7:32 by Greg.



Minutes prepared by Chris Mettes, February 27, 2017.