Bent Tree Property Owners’ Association

Board of Directors’ Meeting Minutes

January 12, 2009

Monument Sanitation District Office, 130 2nd St., Monument


Commence Meeting at 7:00PM with determination of quorum


Meeting called to order at 7:08 pm.  Mike, John and David in attendance.


1)        Approval of the agenda

Mike moved that we approve the agenda.  David seconded.  All approved.

2)        Excuse absenses

Mike moved that we approved the absense of both Duane and Chris.  David seconded.  All approved.

3)        Review and approval of Dec. 8, 2008 board meeting minutes, if available

David moved that we approve the Dec 8, 2008 minutes.  Mike seconded.  All approved.

4)        Confirmation of Rules and Regulations Version 4

The wording of the Dec 8 changes were reviewed.  The BTPOA web site will be updated with the new version of the PDF file.

5)        Voting Proxy Form

We reviewed the proxy form.  Mike will prepare a new draft.

6)        Hearings

No hearings were held.

7)        ACC Report

The ACC did not meet today.

8)        Treasurer’s Report

a)      Draft 2009 Budget

Mike made a motion to approve the proposed budget.  David seconded.  All approved.

b)      Preparation for Budget Meeting, Feb 12

We reviewed the invitation letter and discussed meeting location.

c)      Approve Red Oak invoice

David moved to approve the Red Oak invoice.  Mike seconded.  All approved.

d)     Review Red Oak contract

David moved to approve the Red Oak contract.  Mike seconded.  All approved.

9)        Committee Reports

a)      Beautification, Trails & Roads:  BOD Liason – Duane Fitch  – John Stahl, Chair

b)      Communications, Directory,  and Web Site:  BOD Liaison - David Nix – Steve Fuhrmann, Chair

The web site has successfully been moved to a new ISP.

c)      Covenant Compliance:  Liaison - Duane Fitch – Bill Owens, Chair

d)     Covenant Rewrite:  BOD Liaison - Mike Mastrodonato

Mike plans to meet with the rewrite committee.  The committee will provide an update at the Feb 12 Budget meeting.

e)      Engineering & Water Augmentation:  BOD Liaison – John Heiser –  CONTACT _Con-3FDDB4D2B5D \c \s \l Jerry Lopez, Chair

f)       Forest Management:  BOD Liaison – David Nix - Larry Stevens, Chair - Set date for inspection, Hanger production, Email notification

g)      Neighborhood Watch & Welcoming:  BOD Liaison - Chris Patterson – K. Wayne Claybaugh, Chair

10)    Future Meeting Schedule: Jan. 12, Feb. 9, Budget Meeting Feb. 12, Mar. 9, Apr. 13, May 11, June 8, July 13, Aug. 10, Sep. 14, Annual Meeting Sep. 17, Oct. 12, Nov. 9, Dec. 14. We need to publish the master schedule for the covenant rewrite also. 

11)    Any other business - Resident remarks, if any, on topics not on the agenda

12)    Summary of action items

Mike – Complete proxy form.

John – Complete notice for annual meeting.  Mail annual meeting and proxy form to members.

John – Talk to Red Oak to confirm contract.

John – Send revised Rules & Regs document to Steve for posting.

Steve – Send list of names and addresses.  Complete web site postings.

13)    Adjournment

At 9:25pm, Mike moved to adjourn the meeting.  David seconded.  All approved.