Bent Tree Property Owners’ Association

Board of Directors Meeting Minutes

Sunday, August 13th, 2006


17135 Colonial Park Dr. Monument, CO 80132


Attendees:  Board Members:  Gail Bates, Kathy Decker (who left at 4:00pm), Duane Fitch, John Heiser, and Debbi Maser

Others:  Bruce Bates


Meeting was called to order at 2:10pm.


1)         Review and approval of minutes August 9th board meeting (if available):

a)      Motion made by Duane Fitch to approve minutes with minor edits / corrections.  Motion seconded by John Heiser.  Approved by Duane Fitch, John Heiser and Debbi Maser; abstained by Gail Bates (not present at the August 9th meeting).

2)         Review action items from minutes of the August 9th board meeting (if available)

a)      Action for John Heiser to contact and retain Bennett Shellenberger for BTPOA covenant enforcement for a six month period NTE $4500.  Completed - John contacted Bennett Shellenberger, and they are not accepting new clients.

3)         Review and approval of Revised Rules and Regulations (R&R’s):

a)      Drafts dated 2006-08-10 (formatting and a few other matters) and 2006-08-12 (covenant enforcement) were extensively reviewed to eliminate redundancy, to provide better flow of information, and to make certain portions more succinct.  Included comments as suggested by attorney review of draft document. Formatting of document was modified to delineate more clearly that which is permitted and that which is prohibited.  Clarified areas that fall under ACC or CCC oversight.  Terms and abbreviations were defined.  Changes reflecting SB-100 and SB-89 requirements were incorporated in appropriate sections.

4)         Plans for Mailing Annual Meeting Package:

a)      Announcement Letter

b)      Agenda

c)      Other materials to be provided to the membership

                                                   i.      Minutes of Sept. 16, 2005 Annual Meeting

                                                 ii.      Minutes of Feb. 16, 2006 Budget (non) Meeting

                                                iii.      Revised Rules and Regulations

                                               iv.      Executive Summary of Changes to the Rules and Regulations

5)         Resident remarks, if any, on topics not on the agenda:

a)      None.

6)         Summary of action items:

a)      Action for John Heiser to contact other management companies to solicit information regarding their ability and costs associated with supporting BTPOA covenant enforcement.

b)      Action for John Heiser to incorporate revisions from today’s meeting into R&R’s to be reviewed at next BOD meeting.

7)         Future Board Meeting Schedule:

a)      Next BOD meeting scheduled for August 20th, 2006, at 17135 Colonial Park Dr., Monument, CO 80132, at 2:00pm.

8)         Adjourn:

a)      Meeting was adjourned at 6:15pm.


Minutes prepared by Debbi Maser, BTPOA Secretary, 8/20/06

Approved at BTPOA BOD Meeting 10/9/06