Bent Tree Property Owners’ Association
Board of Directors’ Meeting Minutes
TUESDAY, December 12, 2017
Monument Sanitation District Office, 130 2nd St., Monument
Commence Meeting at 6:30 p.m.
Members Present: Greg Davis, Mark Weidner, Matt Dunston, Paul Baker,
Eric Hammersley
Meeting commenced at 6:50pm.
1)
Approval of the agenda
Motion to approve agenda by Paul, seconded by
Greg. Approved.
2)
Excuse absences, if any
None
3)
Resident
remarks, if any, on topics not on the agenda
A
resident expressed concerns around a non-tributary well pump that we use within
the community to meet our Augmentation Plan requirements. The resident was concern about the time it
took to pump, life of the equipment, and water levels. Matt provided insight into the pump, process,
and current augmentation plan and activities.
4)
ACC Report
Matt – New home building plans submitted for Lot
196. Committee is working with the
builder on a couple of concerns around the plans as drawn. All other new home construction projects in
the neighborhood are progressing normally.
5)
Committee
Reports, if any
a) Beautification, Trails & Roads: Paul Baker,
Chair
Paul – Trail work approved at the previous board
meeting along Rollercoaster and Higby was completed.
b) Communications, Directory & Web
Site: Eric Hammersley, Chair
Review annual hosting contract options
Eric – New website design is progressing. Currently moving data from the old site over
to the new one.
c) Covenant
Compliance: Mark
Weidner, Chair
Review actions taken as a result of prior month’s hearing
Mark –
Discussed one resident complaint. Mark
will be contacting the property owners to discuss further.
d) Engineering
& Water Augmentation:
Matt Dunston, Chair
Matt –
Nothing to report.
e) Forest
Management: Mark
Weidner, Chair
Mark –
Nothing to report.
f) Neighborhood
Watch: BOD Liaison Paul
Baker – Herb Wetzel, Chair
Paul –
Nothing to report.
g) Welcoming: Matt Dunston, Chair
Matt –
Nothing to report.
6)
Review/approve prior board meeting minutes,
if available
Motion to approve prior board meeting minutes by
Greg, seconded by Matt. Prior board
meeting minutes were approved.
7) Treasurer’s Report
a) Current Financial Report
Matt – Report to be reviewed by the board via
email.
b) Discuss adding excess income to reserves
Matt / Mark to consult with accountant on path
forward with reserves.
c) Review/approve reimbursements and other
bills, if any
Motion to approve outstanding invoices was made by
Paul, seconded by Mark. Board approved
payment of outstanding invoices presented at the meeting.
8) Future Meeting Schedule:
a) Regular board meetings (3rd TUESDAY, 6:30 pm, Monument Sanitation District): January 9th, February13th, March 13th and April 10th.
b) Annual budget meeting: February 15th
9)
Any other business
Extra Bent Tree Logo plate located. Board to make contact to obtain to use on
future monument repairs.
10)
Adjournment
Motion to adjourn make by Greg, seconded by
Mark. Board meeting adjourned at 8:23pm.