Bent Tree Property Owners’ Association
Board of Directors’ Meeting Minutes-BTPOA Minutes
DATE OF MEETING September 9, 2014
Monument Sanitation District Office, 130 2nd
St., Monument
Meeting
called to order by Greg 6:33 pm
Board members: Greg Davis, Matt
Dunston, Chuck Loeffler, Deb Guillan
Quorum Met
Other attendees: Mark Weidner CCC
Chairman & Forestry Committee Chairman
Approval
of the agenda-Motion made by
Matt to accept agenda. Seconded by Chuck.
Unanimous approval.
Resident remarks, if any, on topics not on
the agenda -None
Excuse
absences, if any –Patrick’s
Quinlan’s absence was excused.
ACC
Report, if any-Matt gave a
report indicating a deck permit, a shed completion and a Briese
permit.
Committee Reports-
Beautification, Trails & Roads: BOD Liaison Deb Guillan gave report about
meeting with Rick with Davey’s Tree Expert Company. A Work Day with Homeowners is planned for
Oct. 11th.
Communications, Directory & Web Site: BOD Liaison-No Report
Covenant Compliance: A Report with Violation numbers,
resolutions and the successful results was given by Matt. Face to face communication has become a
positive outcome in most matters.
Building confidence with Homeowners is the CCC goals. Working for a successful result and building
relationships with all involved.
Engineering & Water
Augmentation: Matt
succeeded in bringing in more of the final water reading cards.
Forest Management/Wildfire
Mitigation: No new.
Neighborhood Watch: BOD Liaison– No Report Record Keeping Study Group: Deb Guillan would like to encourage an
email to go out for help on this committee.
Record Keeping Study Group: Deb Guillan would hope a Chair steps up at
upcoming Homeowner’s meeting.
Welcoming: BOD Liason-Chuck
reported two welcoming packets out to new home owners.
10 Properties on the market.
Administrative
Assistant Search Report-.Matt
wishes to include a previous candidate in the search effort. He also indicates Marla is skilled in the
areas needed for this position and could step in to help during this transition
time and fill the position at a later date, if approved by the hiring
committee.
Monument
Upgrade Report-Matt
indicates the work could begin in October or early spring, contractor
availability dependent.
Board
Meeting Minutes Approval-Greg
approved the Board Meeting Minutes for August 19, 2014.
Seconded by Chuck. Unanimous approval.
Final
Plans for Annual Homeowner’s Meeting-September 17th a
All Board Members to arrive early to help set
up chairs, tables and pre-pare ballots.
Greg will prepare ballots, agenda & sing in sheets, Matt put out
signs Sunday & prepare Treasurer’s Report.
Mark Weidner to prepare CCC Report.
Deb to purchase refreshments for the meeting and set them up.
Treasurer’s Report-Matt reimbursed Deb
Guillan $38.00 for Bent Tree State HOA Registration &
State Non Profit
Name Registration. (ID # 19871631988)
Motion to pay by Greg. Seconded by Matt.
Unanimous Approval.
Matt paid Traci
Silverberg’s final check for the Administrative Assistant hours from last
month. Motion to pay $149.00, made by
Chuck, seconded by Matt. Unanimous
Approval.
Matt will pay the
Davey Tree Expert invoices.
Matt will pay the
Hartford Insurance bill.
Matt will reimburse
Chuck for mailing expenses.
Future Meeting Schedule: Regular Board Meetings (3rd
Tuesday, 6:30 pm, Monument Sanitation District): Oct. 21st, Nov. 18th,
Dec. 16th, Jan.20th, Feb. 17th, Annual Budget
Meeting-February
Adjournment- A motion was made
to adjourn, made by Deb. Seconded by
Chuck. Unanimous Approval. 8:34 P.M.
Minutes Submitted
by Deb Guillan October 21, 2014
Approved By the BTPOA Board October 21, 2014